Datenschutzerklärung

Data Privacy Information on the Storage of Applicant Data

The Helmholtz Centre for Environmental Research – UFZ uses the electronic application “UFZ eRecruiting” exclusively for its candidate management. Candidates are required to make their applications available on this applicant portal for the purpose of participating in application procedures.

Applications provided without using the “UFZ eRecruiting” electronic application cannot be taken into account in the application process, unless – especially in the case of severely disabled persons – there is a legal obligation to do so.

Data privacy and confidentiality

The Helmholtz Centre for Environmental Research – UFZ has taken the necessary organisational and technical measures to ensure the confidentiality of your application.
All Human Resources department employees are bound to secrecy regarding personal data as part of their employment contract. An automatically activated 128-bit encryption ensures secure transmission of your data. The general standards for data security in accordance with the current state of the art are taken into account during the data processing.
Data Privacy Information on the Storage of Applicant Data

The Helmholtz Centre for Environmental Research – UFZ uses the electronic application “UFZ eRecruiting” exclusively for its candidate management. Candidates are required to make their applications available on this applicant portal for the purpose of participating in application procedures.

Applications provided without using the “UFZ eRecruiting” electronic application cannot be taken into account in the application process, unless – especially in the case of severely disabled persons – there is a legal obligation to do so.

Data privacy and confidentiality
The Helmholtz Centre for Environmental Research – UFZ has taken the necessary organisational and technical measures to ensure the confidentiality of your application.
All Human Resources department employees are bound to secrecy regarding personal data as part of their employment contract. An automatically activated 128-bit encryption ensures secure transmission of your data. The general standards for data security in accordance with the current state of the art are taken into account during the data processing.

Transfer to third parties
The data collected is stored on the systems of our software partner Haufe-umantis AG. Haufe-umantis AG is a data processing company within the meaning of Art. 29 General Data Protection Regulation (GDPR). Your data will not be passed on to companies or persons outside the Helmholtz Centre for Environmental Research – UFZ or used for other purposes.

Purpose and legal bases for the processing of personal data

All personal data that you provide us with as part of your application will only be processed in the context of this selection process and in preparation for any employment relationship.

It will only accessible to Human Resources employees and the organisational units responsible for the selection process.

The legal basis for processing your personal data in the application process is Art. 6 and 88 GDPR in connection with Section 26 of Germany's Federal Data Protection Act in the version in force since May 25, 2018. These permit the processing of data required in connection with the decision to establish an employment relationship.

Possibility of correction and elimination
At all times you have the right to have any personal data deleted, to withdraw your application(s), or to correct inaccurate data by logging in with your login data and editing your profile accordingly, or by contacting personal@ufz.de or (by post) Helmholtz-Zentrum für Umweltforschung GmbH – UFZ, Human Resources department, Permoserstraße 15, 04318 Leipzig, Germany.

Duration of storage
If you do not arrange for your data to be deleted, it will remain stored for three months after completion of the application process, even if the applicant was previously rejected by the UFZ. If you do not submit a new application to the UFZ with your existing profile within these three months, your data will be archived in anonymised form. It will then be used for statistical purposes only. You will no longer be separately informed of this action.

If you enter into an employment relationship, the UFZ can transfer your personal data from your application and all attachments that you have made available via “UFZ eRecruiting” to the electronic personnel file.

Your rights

You have the following rights vis-à-vis the controller regarding your personal data:
- Right of access by the data subject, Article 15 GDPR
- Right to rectification, Article 16 GDPR
- Right to erasure, Article 17 GDPR
- Right to restriction of processing, Article 18 GDPR
- Right to data portability, Article 20 GDPR
- Right to objection to processing in so far as the collection of data is based on Article 6 (1), sentence 1, letter e, f GDPR, Article 21 GDPR
- Right to lodge a complaint with the data protection supervisory authority (German Federal Commissioner for Data Protection and Freedom of Information), Article 77 GDPR.

Controller and data protection officer
The controller responsible for the purposes and means of the processing of personal data is the
Helmholtz-Zentrum für Umweltforschung GmbH - UFZ
Permoserstraße 15, 04318 Leipzig
Tel.: +49 341 235-0
Email: info@ufz.de
Website: www.ufz.de

Contact information for the responsible entity's data protection officer:
Helmholtz-Zentrum für Umweltforschung GmbH - UFZ Data Protection Officer
Permoserstraße 15, 04318 Leipzig
Tel.: +49 341 235-1271
Email: datenschutz@ufz.de

Please also note our data privacy statement at www.ufz.de.

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